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Alignment Meeting Board / 3.3. Invite meeting participants

Meeting participants can be invited in two ways

1 way

Automatically

Lets Jira send meeting invitation from orginizer email to all invitees (and external participants with defined email-address). For that select More -> Send meeting invitation, write your message and click on Send button. All participants' confirmations will be send to orginazier email.

meeting_send_invitation.png

In this scenario SMTP Mail Server should be configured in such way that would allow Jira to send messages from organizer email-address (otherwise organizer will get error "550 IP-Address is not allowed to send mail from example_mail")

2 way

Manually

  1. Create an empty invitation message in your mail program
  2. Download invitation file More -> Download meeting invitation and attach it to your invitation message
  3. Copy email-addresses of meeting participants More -> Meeting Link meeting_link_copy.png
  4. Paste copied email-addresses in invitation message and send it
  5. Participant will receive invitation file, open it and send answer to meeting orginizer (confirm or deny)

3 way

Other possibilities will be implemented

Updated