Managing Users and Groups

Access to various QATrack+ features for users is defined based on which groups a user belongs to and which permissions have been assigned to their groups, or them specifically.

User Groups

User groups are useful for managing the permissions of many users at once. For example, you may have groups for Administrators, Physicists, Physics Technologists and Therapists (A user may belong to one or more groups) each with different permissions and different parts of QATrack+ accessible to them.

To define a new user group click on the Groups link from the main admin page and then click Add group on the top right hand corner of the next page. Give your group a name and then choose the permissions available to that group (permissions are described in more detail below). Once you are finished, click Save.

Users

If you are using Active Directory for user authentication then new users will be automatically created the first time they log in. Otherwise if you are using the built in authentication system you will need to create users manually.

Creating a new user

From the main admin page click on the Users link under the Auth section and then click Add user. On the next page fill out the username and password fields. (The user will be able to change their password to something different on their own later). Click Save when you are finished.

On the next page you can fill out more details about the users including proper names, which groups the user belongs to and any permissions specific to that person (i.e. that are not already covered by the groups they are members of).

Any user that has Staff Status checked on their user profile page will have access to the admin site.

A user with Superuser status checked will have all permissions granted to them without needing to explicitly specified.

Permissions

The easiest method of managing permissions is to grant specific permissions to a group and then make users part of that group. The user will inherit all the permissions of their groups and as such do not need to have them explicitly granted to them on their user profile page (that is, you can leave the Chosen user permissions box blank on most users profile page).

You will likely want to tweak the set of permissions your user groups are granted but example permission sets are given below to help you get started.

The most important permissions are described here and typical permission sets for groups are given below:.

• qa | test instance | Can view test history Allows a user to view historical data alongside a test when performing a test list.
• qa | test instance | Can view charts of test history Allows a user to plot charts of historical data
• qa | test instance | Can review tests Allow a user to perform review & approval functions
• qa | test instance | Can review & approve self-performed tests Allow a user to review their own test results (requires review permission as well)
• qa | test instance | Can skip without comment Allows a user to skip tests without adding a comment
• qa | test list instance | Can add test list instance Required for all users who will be performing QA
• qa | test list instance | Can perform subset of tests Allows a user to perform only a subset of test categories when performing a test list
• qa | test list instance | Can view previously completed instances Allows a user to view (but not edit) previously completed test lists
• qa | test list instance | Can change test list instance Allows a user to edit previously completed test results
• qa | frequency | Choose QA by Frequency Allows a user to access different frequencies of QA to perform
• qa | test list instance | Can override date Enables a user to override the default date and time for a test list instance
• qa | unit test info | Can view Refs and Tols Enables the display of reference and tolerance values when a user is performing a test list

Minimal set of permissions

A fairly minimal set of permissions for performing QA (e.g. for a therapist) is:

• qa | test list instance | Can add test list instance
• qa | test list instance | Can perform subset of tests (optional)
• qa | test list instance | Can view previously completed instances (optional)

This set of permissions will allow a user to access and perform daily & weekly QA and optionally view previously comleted test lists.

Permissions for performing and viewing test history

For users who will be performing lots of QA but will not be reviewing and approving data or configuring new tests and test lists (e.g. a Physics Technologist), the list of permissions might look like the following:

• qa | frequency | Choose QA by Frequency
• qa | test instance | Can chart test history
• qa | test instance | Can view test history
• qa | test list instance | Can add test list instance
• qa | test list instance | Can override date
• qa | test list instance | Can perform subset of tests
• qa | test list instance | Can view previously completed instances
• qa | test list instance | Can change test list instance
• qa | unit test info | Can view Refs and Tols

Fairly complete set of permissions

For a user who will be performing QA, reviewing and approving data and configuring new tests and test lists and groups (e.g. a Physicist), a typical permission set might look like the following:

• auth | group | Can add group
• auth | group | Can change group
• auth | permission | Can add permission
• auth | permission | Can change permission
• auth | user | Can add user
• auth | user | Can change user
• contacts | contact | Can add contact
• contacts | contact | Can change contact
• contacts | contact | Can delete contact
• qa | category | Can add category
• qa | category | Can change category
• qa | frequency | Can add frequency
• qa | frequency | Choose QA by Frequency
• qa | frequency | Can change frequency
• qa | reference | Can add reference
• qa | reference | Can change reference
• qa | test | Can add test
• qa | test | Can change test
• qa | test instance | Can add test instance
• qa | test instance | Can review tests
• qa | test instance | Can chart test history
• qa | test instance | Can view test history
• qa | test instance | Can change test instance
• qa | test instance | Can delete test instance
• qa | test instance | Can skip without comment
• qa | test instance status | Can add test instance status
• qa | test instance status | Can change test instance status
• qa | test list | Can add test list
• qa | test list | Can change test list
• qa | test list cycle | Can add test list cycle
• qa | test list cycle | Can change test list cycle
• qa | test list cycle membership | Can add test list cycle membership
• qa | test list cycle membership | Can change test list cycle membership
• qa | test list cycle membership | Can delete test list cycle membership
• qa | test list instance | Can add test list instance
• qa | test list instance | Can override date
• qa | test list instance | Can perform subset of tests
• qa | test list instance | Can view previously completed instances
• qa | test list instance | Can change test list instance
• qa | test list instance | Can delete test list instance
• qa | test list membership | Can add test list membership
• qa | test list membership | Can change test list membership
• qa | test list membership | Can delete test list membership
• qa | tolerance | Can add tolerance
• qa | tolerance | Can change tolerance
• qa | unit test collection | Can add unit test collection
• qa | unit test collection | Can change unit test collection
• qa | unit test info | Can add unit test info
• qa | unit test info | Can view Refs and Tols
• qa | unit test info | Can change unit test info